Exams and Administrator Officer
Academic Appointments are currently working in partnership with a successful Academy in Leeds to recruit for a Exams and Administration Officer.
The position is to start immediately and could be permanent for the right person. The successful candidate will be responsible for tracking and providing data information where requested. Duties & Responsibilities:
To be responsible for managing the effective and efficient administration of external examinations in a consistent and secure manner, maintaining the integrity of the assessment process
Supporting the Assistant Principal in ensuring the school is compliant with the current regulations and requirements
Be the main point of contact for the school in matters relating to examinations and assessments.
To complete the school census
To ensure teaching staff are provided with up to date, accurate and clear student performance data which can be easily Examinations:
The post includes the following responsibilities in relation to the management of GCSE, A-level examinations, Technical qualifications and Applied general:
oversee the receipt and distribution of mail and email from examination boards
respond to requests for information from examination boards, and correspond with the examination boards as appropriate; import examination base data into the school database
oversee the pupil entries and amendments to entries within the school database;
liaise with external examination candidates;
produce examination entry files and ensure their dispatch via A2C;
authorise payments for examination entries
provide details of charges (e.g. re-sits, EARs, script returns) to the Finance Officer.
secure the recruitment and training of a team of paid invigilators who support the invigilation requirements of the school for public examinations;
log the hours worked by paid invigilators and pass of the details to the HR Manager for salary purposes;
draw up an examination invigilation timetable in conjunction with Subject Leaders and Assistant Principal;
resolve any exam clashes and put in place any overnight supervision arrangements (if required);
oversee the distribution and dispatch of estimated grade sheets, and mark sheets;
oversee the preparation and submission of Special Consideration online or via form F10;
liaise with SENco regarding matters related to special examination access arrangements for public examinations and provide such administrative assistance as is required by the Head of Learning Support to support those applications;
oversee the receipt and checking of examination papers and stationery;
oversee the receipt and checking of exam papers prior to sealing and posting;
download and import examination results, and ensure distribution;
assist the Assistant Principal in the production of consolidated pupil results sheets, subject results sheets and completion of ISC statistical returns;
maintain a record of outcomes and update the school database, exam statistics and CEM data as
oversee the receipt, checking and distribution of examination certificates;
complete exam related statistical returns (e.g. FORVUS);
provide advice to the Principal, Assistant Principal and other colleagues on matters relating to examinations;
maintain and create pages as 'guides' to exam procedures for students, parents and teaching
It is expected that during the examination period the Exams & Administration Assistant will be on campus at such times before and after the formal school day that are necessary for the efficient management of the examinations during the public examinations period. During August it is expected that the Exams & Admin Assistant dawill be in school the day prior to and the days of the public release of A-level and GCSE examination results.
If this is the job for you then please ‘Apply Now’
Rate of pay is dependent on current grade, experience and payroll method. Academic Appointments is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All posts are subject to an enhanced DBS check and referencing.
Policies, including our ‘Equal Opportunities and Diversity Policy’, can be found on our website. Academic Appointments Limited acts as an employment agency and employment business
Exams and Administration
Exams and Administration